Job Title: Volunteer Coordinator

Status: Non-Exempt

Reports to: VSAS Board of Directors Executive Committee, with day-to-day coordination with Rochester Animal Services (“RAS”) Designee

Pay Grade: Part-Time/Hourly – Approx. 20 hours

Pay: $16-20/hr, Commensurate Upon Experience

The person in this position is responsible for the recruitment, training, recordkeeping, communications, and overall coordination for volunteers of Verona Street Animal Society in support of the mission of Rochester Animal Services. Below is an overview, though not exhaustive, of the job requirements related to this position.

Essential Functions:

●      Actively recruits volunteers (including foster caregivers) through use of  a variety of communications vehicles including, but not limited to, website, print media, community calendars, public speaking, attendance at community meetings and events;

●      Develops and maintains volunteer job descriptions, tracks service hours, submits monthly reports and other reports as they relate to volunteer services;

●      Monitors and evaluates the effectiveness of volunteer services;

●      Develops and implements volunteer recognition activities;

●      Serves as liaison between volunteers and Rochester Animal Services department managers;

●      Researches and implements effective volunteer recruitment and retention strategies;

●      Reports monthly on department activities to the VSAS Board of Directors or designee;

●      Attends meetings of Board of Directors and RAS managers, as required;

●      Prepares for, schedules and attends periodic volunteer orientation sessions;

●      Writes and maintains volunteer code of conduct, handbook, and guidelines and foster care handbook , in consultation with the Board of Directors or its designee(s);

●      Orders volunteer supplies;

●      Communicates regularly with volunteers;

Critical Demands:

This position requires some weekend and evening work. This person works independently much of the time but has regular interaction with RAS management and staff.

Knowledge, skill, and abilities needed to perform the essential functions of this position:

1.     Prior volunteer coordination expertise

2.     Strong telephone communication and interpersonal skills

3.     Effective verbal and written communication

4.     Ability to organize, prioritize and manage multiple tasks

5.     Set and meet deadlines

6.     Work autonomously and perform well under pressure

7.     Detail-oriented and resourceful

8.     Ability to work in a fast-paced environment, maintaining energy through often-times repetitive tasks

9.     Ability to keep information confidential

Physical Demands:

1.     The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

1.1 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

2.     This position is regularly required to use hands to fingers, handle, and talk and hear.  The incumbent is frequently required to stand, walk, sit, reach with hands and arms, and stoop, kneel or crouch.  The position holder must be able to regularly lift and/or move up to 50 pounds.

3.     Specific vision abilities required for this position include close vision, distant vision, color vision, peripheral vision, depth perception, and ability to focus.

4.     While performing the duties of this job this position may be exposed to animal odors or airborne particles.

5.     The noise level in the work environment is usually moderate.

Minimum Requirements:

High school diploma or G.E.D. AND

I.     A Bachelor’s Degree PLUS a minimum of one (1) year experience in personnel work, volunteer coordination and placement, or other related field, which includes program coordination, recruitment, placement and supervision of personnel, and public contact experience, involving giving and receiving of information;


II.    An Associate’s Degree PLUS three (3) years’ experience as described in I. above.

Special Requirements:
Possession of a New York State Class D license at time of appointment.  This licensure must be maintained throughout employment in this position.

To apply for the Volunteer Coordinator position, please send your resume and a cover letter to vsas.hr@gmail.com.


Equal Employment Opportunity Policy Statement
The Verona Street Animal Society (VSAS) is an equal opportunity employer and is committed to a respectful and diverse work environment.  VSAS does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, physical or mental disability, genetic information, age, membership in an employee organization, parental status, military service or veteran status, any other non-merit factor, or any other status protected under federal, state, or local law.